9397 (SSN) and Department of Defense Financial Management Regulation (DoDFMR) 7000.14R Volume 5, Chapter 11. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The purpose of this system of records is to monitor the status of vendor invoices to assist in monitoring contract and/or funding status allow contractors/vendors the ability to view for further analysis the payment status of invoices submitted to DFAS for payment and extract and compile data and reports for management studies and statistical analyses for use internally or externally as required by DoD or other government agencies. In addition to those disclosures generally permitted underĥ U.S.C. To Federal, State, and local agencies for the purpose of conducting computer matching programs regulated by the Privacy Act of 1974, as amended, (5 U.S.C.ĥ52a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. To Federal agencies and individuals who have submitted invoices for payment for purposes of permitting the invoices to be tracked and monitored while being processed by DFAS. Treasury Department to provide information on check issues and electronic funds transfers. To the Internal Revenue Service to report taxable earnings and taxes withheld, accounting, and tax audits, and to compute or resolve tax liability. To Federal Reserve banks to distribute payments made through the direct deposit system to financial organizations or their processing agents authorized by individuals to receive and deposit payments in their accounts. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: The DFAS 'Blanket Routine Uses' published at the beginning of the DFAS compilation of systems of records notices apply to this system. Records are maintained in electronic databases, on disk, CDs, tape, and hard copy. Records are retrieved by name and/or Social Security Number of the individual.
Records are stored in office buildings protected by guards, controlled screening, use of visitor registers, electronic access, and/or locks. Access to records is limited to individuals who are properly screened and cleared on a need to know basis in the performance of their official duties. Passwords and digital signatures are used to control access to the systems data, and procedures are in place to deter and detect browsing and unauthorized access.
Physical and electronic access are limited to persons responsible for servicing and authorized to use the record system.
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